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The Outlook has obtained the adopted minutes of several recent meetings held by Outlook’s town council, including the September 9 regular council meeting, September 16 Recreation Committee meeting, and September 17 Special Council meeting.

The following are highlighted motions and informational points that were made at those meetings, including any motions of interest made after council exited in-camera discussions, which are closed to the public.

September 9 Regular Meeting

Catch Basin Repairs:

770/20 – Applin/McLeod:  That we contract Brunner’s Construction to complete the required repairs to the catch basins located at the СÀ¶ÊÓƵeast corner of Cross Street North and River Avenue, and in the alley behind the 100 block of Saskatchewan Avenue West.  Carried.

771/20 – McLeod/Childerhose:  That we approve the request from Outlook Community Health to hold two (2) Flu Clinics at the Outlook Civic Centre on October 26, 2020 and November 2, 2020, and further advise that the Outlook Civic Centre will not be available for rent to any groups after November 15, 2020 due to pending renovations.  Carried.

Landfill Reconfiguration:

782/20 – Grotheim/Smith:  That we accept the quote from Pederson Contracting in the amount of $9,000.00 plus applicable taxes to move the airport terminal building to the Outlook landfill for the landfill reconfiguration project.  Carried.

783/20 – Applin/McLeod:  That we accept the quote from DLN Construction in the amount of $142,072.00 plus applicable taxes to complete the earthwork by October 31, 2020 for the landfill reconfiguration project.  Carried.

784/20 – Smith/Childerhose:  That we accept the quote from Halonen Construction in the amount of $7,325.42 plus applicable taxes to complete the building modifications for the landfill reconfiguration project.  Carried.

785/20 – Grotheim/Applin:  That we accept the quote from Hank’s Concrete in the amount of $106,650.00 plus applicable taxes for supply and installation of concrete for the landfill reconfiguration project.  Carried.

786/20 – Applin/Smith:  That we accept the quote from Postech in the amount of $7,070.00 plus applicable taxes for the installation of screw piles for the landfill reconfiguration project.  Carried.

Landfill Reconfiguration Costs:

787/20 – Grotheim/McLeod:  That we allocate the Safe Restart Canada Plan funding in the amount of $135,951.00 to the landfill reconfiguration project, and further transfer the remainder of the outstanding project costs from the Waste Management Reserve to be repaid in two (2) equal payments over the next two (2) years.  Carried.

In Camera:

790/20 – Smith/Childerhose:  That we move into an In-Camera session at 9:00 p.m. to discuss the items as listed on the agenda.  Carried.

Councillor Applin declared a conflict of interest and left the meeting at 9:52 p.m.

Councillor Simonson declared a conflict of interest and left the meeting at 9:52 p.m.

Mayor Derdall declared a conflict of intertest and left the meeting at 9:52 p.m.

Councillor Grotheim declared a conflict of interest and left the meeting at 10:05 p.m.

Councillor Grotheim returned to the meeting at 10:14 p.m.

Councillor Applin returned to the meeting at 10:23 p.m.

Councillor Simonson returned to the meeting at 10:23 p.m.

Mayor Derdall returned to the meeting at 10:23 p.m.

Out of In-Camera Session:

791/20 – Childerhose/McLeod:  That we move out of the in-camera session at 10:32 p.m. and reconvene to regular session.  Carried.

Street Name Change:

792/20 – Applin/Simonson:  That we change the name of Hall Avenue to Tollefson Drive as shown on plan numbers G358, 92S00737, and 102126754, and further that we order an additional street sign to be presented to Mr. L. Tollefson as a token of appreciation.  Carried.

Code of Ethics Bylaw:

793/20 – Applin/Smith:  That we instruct administration to bring a revised Code of Ethics Bylaw draft that conforms with Provincial guidelines to the next regular meeting of Council to be held on September 23, 2020.  Carried.

September 16 Recreation Committee Meeting

Recommendation: That we proceed with requesting quotes for the Swimming Pool Mechanical Room extension for the 2021 budget year.

• Pool floor material will not be available until mid-October and heating will be required.

• Floor heaters will be run in the Mens/Womens change rooms for the winter to help heat the building and check regularly.

• Leave the outdoor lights on at the pool at night. If we get complaints at the office we can look at turning them off then.

• Get quotes for chain link fencing and netting along the north side of the outdoor rink to try and protect the building from СÀ¶ÊÓƵ hit with projectiles and causing damage.

Recommendation: That we proceed with requesting quotes for chain link fencing and netting for the North side of the Outdoor Rink.

• We need aggregate stone to build a ramp for the Olympia to flood the outdoor rink if needed. Ask Public Works to spread the stone for the ramp to save on labour.

• Earthwork quotes on getting fill for sloping around the outdoor arena. Talk to Luke about sloping and the work needed.

Recommendation: That we obtain pricing for aggregate stone for the construction of a ramp at the Outdoor Rink, and further request quotes for the earthwork required for sloping the base of the Outdoor Rink.

RecPlex Operations:

• Paint lines at the outdoor rink with left over paint from the Rec Plex Arena painting. To scrape the ice use the scrapers that are at the other outdoor rink location.

• Get quotes to build a rack to hold the glass for the rink. Then get a cart to wheel out 1 pane at a time when needed.

Recommendation: That we request quotes from Kalm Mechanical and LB Welding to build a rack to hold glass panels at the Jim Kook RecPlex.

RecPlex Storage Room Quotes:

• No quotes on building the storage in the RexPlex, find out pricing on renting a Sea Can until next year.

Recommendation: That the Recreation Director obtain quotes on renting a Sea Can for storage at the Jim Kook RecPlex.

Fire Inspection Outstanding Item:

• Leave the accordion door open and have the curling club lock up their items instead of locking the accordion door. It was also suggested to remove the lock completely from the door to prevent anyone else locking the door.

RecPlex Boiler: Merit Plumbing quote about boilers ask if the parts can be purchased and held in storage until needed to prevent price increases or availability next year when the boilers will be changed. Also, inquire about warranty start date then and what the storage should be for the units if bought now.

Recommendation: That we proceed with the installation of a handrail on the stairway from the Curling Lobby to the Lounge at the Jim Kook RecPlex.

RecPlex Room Rentals:

Recommendation: That we proceed with renting out the multi-purpose room to the Outlook School of Dance at a rate of $35.00 per occasion, to be used in coordination with the Archery Club.

Need to put up signs or lanes so the children can access the room following Covid 19 safety protocols.

Recommendation: That we proceed with renting out the Curling Rink Lounge to Small Steps Early Learning Centre at a of $_______ per occasion.

Small Steps rent the space at $75.00 to $100.00 a day with us cleaning. If they clean the pricing may be different. Trevor is to contact Small Steps and inquire about them doing the cleaning.

Hockey & Skating startup:

Follow the Recreation Directors recommendation on start up for hockey and skating. Having a drop off door and different pick up doors that are labeled so that parents do not come into the arena bubble. The Committee would like to treat these protocols and recommendations as a living process that change as needed.

Arena Kitchen: Arena Kitchen to get Deb’s opinion of the kitchen layout. Then draw up a plan.

Recommendation: That we proceed with renting or leasing a coffee making machine for the Jim Kook RecPlex and offer the beverages for silver collection during the time in which the RecPlex kitchen is closed.

Live Barn: Live barn we are not moving forward.

RecPlex TV: Recommendation: That we replace the currently mounted television and install a new television if budgeted funds are available.

Tourism Map: Tourism map as you enter the Town limits. Quoted price is $800.00 for 2 sheets, $1500.00 for the work on the map, and $1000.00 for the wrap. Please add it to 2021 budget.

Sask Lotteries:

Recommendation: Saskatchewan Lotteries Grant Recreation Director to put initial dollar amounts and bring back to next Committee meeting for discussion and approval.

September 17 Special Meeting

Delegation:

Anthony Eliason and Brenda Joyes from the Irrigation Crop Diversification Corporation (ICDC) and Kelly Farden of the Ministry of Agriculture arrived at 9:35a.m. to discuss terms of a proposed lease.

ICDC Lease:

796/20 – Applin/ Simonson:  That we contract Mark Yemen of McDougall Gauley LLP to prepare a lease agreement template to be used for the proposed ICDC lease.

Councillor Applin requested a recorded vote.

In Favour: Mayor Derdall, Councillor McLeod, Councillor Grotheim, Councillor Childerhose, Councillor Simonson, Councillor Applin, Councillor Smith.

Opposed: None

Carried.

Mr. Elisaon, Ms. Joyes, and Mr. Farden left the meeting at 10:04 a.m.

Councilor McLeod left the meeting at 10:11a.m.

Councillor McLeod returned at 10:18a.m.

Landfill Reconfiguration:

797/20 – Grotheim/McLeod:  That we accept the quote from Zak’s Building Group in the amount of $52,078.21 and an additional amount of $1,925.00 for the increase in the price of lumber for a total cost of $54,003.21 plus applicable taxes for the construction of a pole shed for the landfill reconfiguration project.  Carried.

798/20 – Applin/Childerhose:  That we accept the quote from SaskPower in the amount of $9,194.20 for the installation new electrical service at the landfill as a part of the landfill reconfiguration project.  Carried.

In-Camera:

799/20 - Simonson/Grotheim:  That we move In-Camera session at 10:21a.m. to discuss items on the agenda.  Carried.

Mayor Derdall left the meeting at 10:22 a.m.

Mayor Derdall returned at 10:28 a.m.

Out of in-Camera Session:

800/20 – Grotheim/Simonson:  That we move out of the In-Camera session at 10:30 a.m. and reconvene to regular session.  Carried.

Chief Administrative Officer:

801/20 – Simonson/Childerhose:  That we offer the position of Chief Administrative Officer to Kristine Brown with a starting annual salary of $97,000.00 and four (4) weeks vacation with a six (6) month probationary period.  Carried.